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Future Conferences

The Seventeenth International Conference on Autonomous Agents and Multiagent Systems (AAMAS 2018) will be held in Stockholm, Sweden, from 10th-15th July, 2018.
AAMAS 2019 will be held in Montreal, Canada.

Call for Bids to host AAMAS 2020

We are currently soliciting bids to host the 19th International Conference on Autonomous Agents and Multiagent Systems (AAMAS) in 2020. We will consider bids from all geographical regions; however, for 2020 we particularly encourage bids from Asia and the Pacific Rim.

Bids should be made by individuals or small groups, with the backing of a host institution (typically a university or research center). Please note that we seek bids from volunteers from the scientific community, though they may be supported by paid meeting professionals.

All correspondence regarding bids should be directed by to the chair of the IFAAMAS Conference Committee, John Thangarajah ( aamas-bid@googlegroups.com). You are strongly encouraged to get in touch well before the deadline and before drafting a full proposal, to let us know of your intention to submit a bid and to discuss any questions you may have.

The deadline for submitting a bid is 15 December 2017

Background

The initial AAMAS conference was held in July 2002 in Bologna, Italy, as a joint event comprising the 6th International Conference on Autonomous Agents (AA), the 5th International Conference on Multiagent Systems (ICMAS), and the 9th International Workshop on Agent Theories, Architectures, and Languages (ATAL).

Subsequent AAMAS conferences have been held in Melbourne, Australia (July 2003); New York City, NY, USA (July 2004); Utrecht, The Netherlands (July 2005); Hakodate, Japan (May 2006); Honolulu, Hawaii, USA (May 2007); Estoril, Portugal (May 2008); Budapest, Hungary (May2009); Toronto, Canada (May 2010); Taipei, Taiwan (May 2011); Valencia, Spain (June 2012); Saint Paul, Minnesota, USA (May 2013); Paris, France (May 2014); Istanbul, Turkey (May 2015); Singapore (May 2016)l and Sao Paulo, Brazil (May 2017). AAMAS-2018 will be held in Stockholm, Sweden, and AAMAS-2019 will be held in Montreal, Canada.

AAMAS is firmly established as the largest and most influential conference in the area of autonomous agents and multiagent systems, routinely attracting several hundreds of participants. The conferences include a variety of activities, such as plenary keynote talks, parallel sessions with contributed talks, poster sessions, associated workshops, tutorials, and social events.

AAMAS is the flagship conference of the non-profit International Foundation for Autonomous Agents and Multiagent Systems (IFAAMAS); the Foundation's website provides links to the past conferences. The Foundation's Board of Directors is elected by the AAMAS research community, membership in which is defined on the basis of attendance at AAMAS conferences.

IFAAMAS underwrites the conference. The IFAAMAS Board can provide advance payments as might be necessary for booking venues. The Board seeks neither to obtain a surplus nor a deficit, but wishes to shepherd the community's funds with the best care.

The Board recognises that the costs of attending conferences has risen significantly over the years and is actively working on helping to reverse this trend. We therefore particularly encourage hosts with access to reasonably priced venues and experience in obtaining outside sponsorship to submit a bid.

The Board has well-defined processes not only for selecting conference hosting bids, but also for nominating and selecting general and program chairs. The general chairs fill out the remaining organizing committee positions. Those wishing to participate in an AAMAS conference in any capacity should contact a Board member for advice.

Constraints on Timing and Size

Regarding timing, the Board has a strong preference for May 2020. Based on past experience and trends, we expect the attendance of AAMAS-2020 to be between 500 and 700 people. Plenary sessions need to be scheduled in a sufficiently large hall.

In recent years, AAMAS has included the following components:

  • a main conference program of 2.5-3 days (Wednesday to Friday), including:
    • 6 parallel presentation sessions
    • poster sessions with up to 180 posters at a time
    • an opening reception with an entertainment program
    • a banquet including an entertainment program and awards ceremonies
  • a pre-conference program of two days (Monday and Tuesday) consisting of several workshops and requiring around 20 rooms.
Hosts can sometimes lower expenses by using university facilities for the pre-conference programs, even in case this is not possible for the main conference. This is strongly encouraged whenever possible

Bid Content and Purpose

Bids are geared towards determination of responsibility for local arrangements and designation of a Local Arrangements Chair. Bids will be reviewed by the IFAAMAS Conference Committee and Board.

A bid should consist of a short statement that explains why you meet the criteria listed below. A bid should include estimates of the following expenses:

  • charges for the conference venue
  • charges for food and drinks (coffee, lunches, reception, banquet) for 600 attendees
  • typical hotel and student housing costs
  • airfares from a few cities (Beijing, Frankfurt, Los Angeles, Moscow, New Delhi, New York, Sao Paulo, Sydney, Tel Aviv, Tokyo, Toronto)
To ease the work of the Conference Committee, please express all prices mentioned in the bid in US dollars. Where applicable, please also state the exchange rate used to translate from prices in the local currency to dollars.

Each bid should identify the proposed team of organizers, and include full contact details. The bid should be led by a member of the scientific community (i.e., an active researcher in the field served by AAMAS), who should remain available to respond to clarification requests, which often come up during review.

The bid document submitted should not exceed 20 pages.

Criteria for Assessing AAMAS Bids

The following criteria will be used for evaluation:

Affordability:
will it be possible to contain the costs associated with the organization of the conference so as to be able to offer affordable registration fees to participants? Fees will be determined together with the IFAAMAS Board, but bidders may wish to indicate possible measures for containing costs already at the proposal stage. Please include an estimate of regular and student registration fees.
Site Location:
attractiveness to conference attendees, as well as those accompanying the attendees (i.e., nearby attractions, tours, restaurants, and night clubs). Will people *want* to attend?
Transportation:
location with respect to major air routes and local transportation (trains, buses, automobiles). Since AAMAS attracts world-wide participation, it is important that the venue be conveniently reachable for international attendees. Please include information on visa requirements and procedures.
Dates:
relation to possibly conflicting special or local holidays; to conflicting or synergistic conventions or special events at the same time or immediately before or after the conference.
Climate and Season:
particularly as these factors affect (1) the availability of rooms and rate structure (and provide some negotiating edge with the hotels); and (2) attendance by the local community.
Facilities:
quantity, quality, flexibility, availability of meeting rooms, meeting support services, and exhibition hall. This factor is linked to the choice of accommodation, as it may be desirable to co-locate meeting facilities and accommodation. Please include preliminary information regarding any space and equipment rental fees that may be incurred by the conference.
Accommodation:
ability to accommodate the anticipated numbers of conference attendees, with a range of income levels. In other words, accommodation options should range from business or luxury hotels to student housing. Please include ballpark figures for hotel room rates.
Experience:
ability of the local organizers in organizing and handling projects of comparable size and complexity. The use of a professional conference organization company may be included as part of the bid, with associated estimated costs, benefits and suitability.
Supporting Scientific Community:
the presence of regional and local research communities to support the conference and which will benefit from its occurrence. Interest of the community in hosting or supporting synergistic co-located conferences. Since the AAMAS area touches upon several other areas, it may be worth exploiting synergies by co-locating with related events.
Backing of Host Institution:
does the organizers' institution support the conference? Host institutions sometimes can provide free or low-cost facilities for the entire conference or for the pre-conference program. They can loan equipment such as projectors and wireless routers. They can provide access to their housing facilities. The use of institutional facilities or equipment might constrain the schedule, but that might be a worthwhile trade-off.
Supporting Local Industry:
is there local or national industry that may be willing to support the conference in some way? Please estimate how many participants the conference would attract from the local industry.
Supporting Local Government:
is there a government agency, such as a Ministry of Science or a Ministry of Tourism, that may be willing to support the conference in some way?
Volunteer Labor:
availability of an active local group willing to help out before, during, and after the conference.
Special Needs Arrangements:
ability to accommodate various special needs of participants, including dietary restrictions (e.g., Kosher, Halal, vegetarian, vegan) and physical disabilities (e.g., wheelchair access, facilities for individuals with hearing/visual impairments).